Example of To Whom It May Concern Letter

Writing a To Whom it May Concern Letter can be a daunting task if you are unsure of how to start this letter. This type of letter may be necessary to write when providing a personal or business reference for someone when you do not know the recipient of the letter. Writing a To Whom it May Concern Letter can easy if you follow these simple guidelines:

Keep the letter brief, focusing on positive comments only.
Include relative details such as how long you have known the person, their position, and special achievements.
If you have no positive comments to make simply state their employment dates with no other comments.

Example Format and Letter for a To Whom It May Concern Letter

Use the following format for your To Whom it May Concern Letter

Heading/Company Logo

Street Address City, State Zip code
Ph: 1-234-57-8920
email@example.com

Date

To whom it may concern

Re: Reference for Joe Example

Dear Sir or Madam,

First Paragraph
Second or Additional Paragraphs
Closing Paragraph
Sincerely (or other closing message),
First & Last Name

Example Letter

Heading/Company Logo

Street Address City, State Zip code
Ph: 1-234-57-8920
email@example.com

3/13/2011

To whom it may concern

Re: Reference for Joe Example

Dear Sir or Madam,

[Personal Reference First paragraph]

I have known Joe Example for many years as a personal friend and confidant. I have found him to be honest, reliable and straight forward at all times. He is very polite and courteous towards others and conscientious of others needs. I am quite confident that he will prove himself to be a very valuable asset to your company.

[Business Reference First paragraph]

I have worked with Joe Example as his manager and boss for [8] years and can confirm that he has held the position of [Floor Supervisor] for the past 3 years and before that was a dedicated agent for 7 years. He has always been a pleasure to work with and finishes his work within a timely manner. Joe has shown strong leadership skills in his role as Floor Supervisor. I am quite confident that he will be an invaluable asset to your company. During his time working for our company, he has had an excellent service record and maintained a positive attitude.

I hope this information has been helpful and can be contacted at the information listed above for any further questions.

Sincerely (or other closing message),
First & Last Name________________________________________________

Following this format, writing a To Whom It May Concern letter very simple.