Dear Professor Carter
I want to thank you for suggesting I contact Chief Fowler of the local police department. I wrote to him about my term paper for your course and he was very helpful. He made sure that I understood there are potential risks involved, and then assigned me to shadow his longest working officer for an afternoon and evening tour. I am shadowing Sergeant Curham on February 18.
Because of legal and insurance liability issues, I will need to sign a waiver releasing the department of all liability. The Chief has also requested that you sign a similar waiver which states that you know of my involvement and that you also understand the liability. I have enclosed the form and a stamped addressed envelope for you to sign and mail to Chief Fowler.
Thank you for your time and I hope to present a very fine term paper.Sincerely