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Examples :: Business Letters :: Thank you letters

Thank you letters

Thank you letters are more than a courtesy. They're part of your business relationship with the recipient. In many cases they're also a chance to show your appreciation of extra effort and hard work.


Always be specific when giving the reason for your thanks.
Thank you letters can have a generic form, but must be individualized.

Thank you letters should:

  • Identify the service provider and services given
  • State the reason for the thanks
  • Express appreciation effectively

Note that the example below gives only the writer's own reference and is formally written to the CEO of the other business regarding their staff.


Business letterhead

(Full title of CEO)

Our reference


Excellent service from your staff

I'd like to thank your staff and yourself for excellent service in providing catering for our annual meeting.

We particularly appreciate the hard work and patience of Ms. Dee Termined, whose tireless efforts with our huge guest list were quite exceptional.

The standard of service was impeccable, flawless, and highly professional under very demanding circumstances.

Please express our deepest appreciation to all your staff,

Yours sincerely



Please note:

  • This text is intended for advisory and guideline purposes only.
  • Any business letter can become a legal document, so check your content properly before issuing.
  • Any executable or statutorily defined document should be checked for compliance with legal requirements, and you should seek legal advice regarding its contents.