This letter relates to a possible legal issue.
Always ensure you check the legal content of any letter issued.
The workplace can be dangerous, and despite all good intentions and efforts accidents can occur.
If one of your employees is injured, your insurance should deal with the matter, but there can be complications.
You have two issues to address:
It is appropriate for the employer to acknowledge the worker's condition and express sympathy.
It is not appropriate to refer to any legal claims arising from a workers compensation claim in a letter of sympathy.
It is not considered good employment practice to disregard or minimize issues arising from injuries in the workplace. It can have a very negative effect on management credibility, for obvious reasons, and damage staff morale.
This is a personal letter, to all intents. It should be put on the staff member's personal file as a matter of record. The letter should be brief, sincere, and contain no materials likely to cause any concern to the staff member.
File HR 1456
Dear… First name of staff member
On behalf of the management and staff I'd like to express our best wishes after your accident. We wish you a speedy recovery, and hope you're feeling much better. When you get around to it, please give us a call and let us know how you're doing.
If we can assist in any way, or you would like anyone here to get in contact, please ring me and I'll arrange it for you.