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Examples :: Business Letters :: Notification of disciplinary proceedings

Employer's letter of notification of disciplinary proceedings


Your Reference
Our Reference


Notification of disciplinary proceedings

I refer to your previous discussion with Mr. / Ms. …… concerning recent incidents in the workplace. These matters are considered serious enough to warrant a formal disciplinary hearing.

Please report to (insert name of presiding officer) at (insert place, time and date of attendance).

Please be advised that you must attend these proceedings.

If for any reason you are unable to attend, notification is required to be given stating reasons for non attendance.

The proceedings may be delayed if the delay is considered warranted.

You will be given an opportunity to state your case and any grievances you may have regarding these issues to employer representatives.

If you have any queries, or require advice during these proceedings, please contact me on the above phone number, and a person will be appointed to assist you.

You may also wish to have union representation. The union representative in this workplace is Mr. / Ms. ….., who may be contacted on ……

Yours sincerely


Important note: When issuing a letter of this kind, you are issuing a statutorily defined document, meaning one which relates directly to the provisions of employment laws. The disciplinary proceedings are covered by law, and your handling of the matter must be in accordance with the law.

If you are at all unsure how to proceed, get expert advice before taking any action in the matter.


Please note:

  • This text is intended for advisory and guideline purposes only.
  • Any business letter can become a legal document, so check your content properly before issuing.
  • Any executable or statutorily defined document should be checked for compliance with legal requirements, and you should seek legal advice regarding its contents.