Business to business letter detailing new price structures

This is a letter which advises of a new pricing process. It may relate to additional discounts for volume, increased prices, or increased rates of charges.

This is a document making a statement of terms of business.

Having advised in writing of a price, you're obliged to honor that price.

Make sure you give a simple message in regard to any new pricing policies and the reason for any changes:

If increased prices are the message, stick to basic information.
If your rates or charges have increased, explain the formula.
If you're offering discounts, be specific.
If special offers are involved in addition to information about increased prices, keep the offers and the information about increases separate.
If necessary, use attachments to give full information about prices.
If only some prices are changing, simply state which prices are changing.

Example:

Addressee

Your Reference
Our Reference
Contacts

Dear (use full title of the addressee)

Notification of changes to prices

Due to increased costs, we are obliged to increase our own prices for some of our products as of (insert date). Some discounts for these products have also had to be modified.

The attached file Price Changes December contains an itemized list of products, the new prices, including new discount rates for calculation.

Please note: Our prices and discounts for other products remain unchanged.

We're pleased to inform you that it's not all bad news. Some of our prices have actually gone down, and we're able to make some special offers from December until February next year.

The attached file Special Offers December - February gives a full list of our offers. You'll find some real price cuts, and real savings. Please contact our sales team on (direct phone number) if you have any queries.

Yours sincerely

Signed
Title
Date

Disclaimer

Please note:

This text is intended for advisory and guideline purposes only.

Any business letter can become a legal document, so check your content properly before issuing.

Any executable or statutorily defined document should be checked for compliance with legal requirements, and you should seek legal advice regarding its contents.