Business to business letter concerning change of address

An address is part of the mandatory legal information regarding places of business required by law. A business address must be a physical place.

This also applies to home businesses, for insurance and tax purposes.

If your business moves, or expands and opens new premises elsewhere, it's advisable to notify clients and other parties well in advance.

You must provide:

The full new address of the business
The date of commencement of trading at that address
Date of cessation of trading at any old business address
Any new postal address for delivery of business materials

This is very much a matter of keeping your records straight, and your details up to date with your non-client business interests, including your bank, creditors, insurers, and taxation information requirements.

Note: with banks and other business interests, remember to insert account references, tax file numbers, etc.

Example:

Addressee

Your Reference
Our Reference
Contacts

Dear……

Change of address and / or postal address

Please be advised that as of (insert date) this business will be trading at (insert full address of new premises) and will no longer be trading as (insert full old business address).

Please adjust your records and billing details accordingly.

Yours sincerely

Signed
Title
Date

Disclaimer

Please note:

This text is intended for advisory and guideline purposes only.

Any business letter can become a legal document, so check your content properly before issuing.

Any executable or statutorily defined document should be checked for compliance with legal requirements, and you should seek legal advice regarding its contents.