Notification of grievance dispute
You are hereby notified that your participation as a party in a grievance dispute is required.
A formal meeting to resolve the issues has been arranged for (insert place, time and date) with myself / Mr. / Ms. …… acting for the employer's interest in the dispute.
You will be aware of the circumstances of the case. If you require any clarification of the matters involved or the functions of the grievance dispute process, please contact me on the above phone number.
Important note: When issuing a letter of this kind, you are issuing a statutorily defined document, meaning one which relates directly to the provisions of employment laws. The disciplinary proceedings are covered by law, and your handling of the matter must be in accordance with the law.
If you are at all unsure how to proceed, get expert advice before taking any action in the matter.