Collection letters second reminder

Collection processes are basically at the discretion of the business. You need to have a policy in place regarding collections, because the problems of unpaid accounts are a natural business risk, and often expensive.

The second reminder letter is usually an interim measure prior to actual recovery of amounts due.

It's also a second chance for the client, who may have difficulty paying, which is another consideration in collection processes. You may wish to add a clause about scheduling payments, or other payment options.

This example relates to an undisputed payment.

Example

Business letterhead

Addressee

Your reference
Our reference
Contacts

Dear….

Reminder of overdue account

If you have already paid this account, please disregard this notice.

I refer to our previous reminder letter regarding overdue payment on this account:

Goods purchased:

1 Mega Breeze Air conditioner       $699.90
1 Persian Rug, Axminster               $150.00
1 Delivery                                      $ 40.00

Amount due: $889.90
Overdue account charges $133.48 (15% per month)

Total amount payable $1023.38

Please arrange for the payment of this amount at your earliest convenience.

Important: If you are having difficulty paying this account, it may be possible to schedule payments, or arrange a line of credit, or some other method of addressing your needs.

Please contact us on the above phone number or email if you require further information.

Yours sincerely

Sign
Title
Date

Disclaimer

Please note:

This text is intended for advisory and guideline purposes only.

Any business letter can become a legal document, so check your content properly before issuing.

Any executable or statutorily defined document should be checked for compliance with legal requirements, and you should seek legal advice regarding its contents.