Collection letter first reminder

The collection process is subject to legal considerations.

All correspondence must be written professionally.

Do NOT include threats, or other materials which could be considered offensive or intimidatory.

The first reminder letter should be automatically generated by your accounts. It's a simple letter, and needs only a small number of lines.

You must quote:

• Your reference
• The amount payable
• Requirement for payment
• The goods or service for which the payment is required.
• Identification of the goods or services purchased
• Terms of payment
• Overdue account fees or charges

The example below is based on a straightforward, undisputed, payment notice.

Example

Business letterhead

Addressee

Your reference
Our reference
Contacts

Dear….

Reminder of overdue account

If you have already paid this account, please disregard this notice.

Please be advised the following payment is now overdue. Our terms of business require payment of outstanding accounts within 30 days of the date of receipt.

Goods purchased:

1 Mega Breeze Air conditioner   $699.90
1 Persian Rug, Axminster           $150.00
1 Delivery                                  $ 40.00

Amount due: $889.90

Please arrange for the payment of this amount at your earliest convenience.

Note: Overdue accounts charges are incurred after 60 days from the date of the receipt.

Please contact us on the above phone number or email if you require further information.

Yours sincerely

Sign
Title
Date

Disclaimer

Please note:

• This text is intended for advisory and guideline purposes only.
• Any business letter can become a legal document, so check your content properly before issuing.
• Any executable or statutorily defined document should be checked for compliance with legal requirements, and you should seek legal advice regarding its contents.