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Business internal correspondence letter of congratulation to staff

Every so often, praise is deserved. This is where you can give recognition for hard work and achievement. Whether it's a promotion, or just good work, you can always improve staff morale with some positive feedback.

The basic letter is simple enough, but it should be personalized. The letter should use your own personal style, to show that it's a real letter from you to the staff member, not another business form.

The letter format

Use a business letterhead, with a file reference to the staff member's personal file, and an original signature.



File HR 1294

Dear… First name of staff member

Re: Your new promotion

Congratulations on your promotion to (job title)! Good to see that all your hard work over the years has been rewarded. Your promotion is thoroughly deserved, and it's a real pleasure to see your commitment and experience getting its proper recognition.

Yours sincerely



Please note:

  • This text is intended for advisory and guideline purposes only.
  • Any business letter can become a legal document, so check your content properly before issuing.
  • Any executable or statutorily defined document should be checked for compliance with legal requirements, and you should seek legal advice regarding its contents.