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Example of Report Writing

A report usually refers to the findings of a specific investigation, a study or a project. The basic purpose of a report is to persuade your readers to accept a new idea based on the discoveries you came across during the study. The report provides certain updates or recommendations. The report is written by an individual or a group who carried out the study or investigated an issue. On the other hand, the report will be read by a cluster of people that are directly or indirectly connected to the explicit subject matter.

Length of a Report

One most common question that people have in their minds, is regarding the length of a report. Actually, there is no predefined rule for the reports' length, however, according to the Oxford Dictionary,'the length of the report should be as long as necessary and asshort as possible.'

Important Considerations for Writing a Report

Every report has a confined scope i.e. it has to stay within the boundaries of your project or study. You should make a checklist of the following questions before writing a report and bear them in mind all the way while writing. Once you have finished writing, make sure you have answered them satisfactorily.

  • Who will read the report? For a successful report, this is the most important point, your report should be extremely reader-specific. Every reader should feel as if the report is custom-transcribed for him
  • Is the purpose of the repot crystal-clear?
  • Should the report contain images, diagrams, tables, graphs etc.? Only include these features if you find them necessary. Unwanted details would diminish the charm of your report.
  • Does the report contain all the necessary information the readers would like to know? If anything is missing, add it - if anything is extra delete it.
  • Should I add my personal recommendations or not? If the report necessitates recommendations, it is good to present them. But your recommendations should not be outlandish. Only innovative yet natural recommendations would express your authority over the subject matter, otherwise they are better to be excluded and just offer the facts.Furthermore, your recommendations or personal views should not contain racism, biasedness or religious conflicts.

Given below is a brief sample report with typical fragments and recommendations, however, you can modify the format according to your explicit requirements. However, in case you are writing a longer report and referring to work by other writers, you may add Appendices and Bibliography in the end.[Warning: this is just a sample report to help individuals understand the report writing process, no actual survey or study was conducted - rather the report is based on general observations]

The 'Title' should explicitly tell the reader what the report is about.

'Table of Contents' should be included if the report has many sections. It should be on a separate page.

'Summary' or 'Executive Summary' has brief objectives, conclusion and recommendations.

'Introduction' has the background to the report and why you conducted the study.

Body of the summary follows the structure in contents list.

You can provide charts, tables, bullets and other supporting data.

This report does not have any references. If you quote work by another writer, make sure you follow the proper citation rules.

The result of your investigation or study comes under 'Conclusion'.

Personal views and future recommendations for the readers.
Usage of Credit Card

Table of Consents

1- Executive Summary
2- Introduction
3- Report
3.1 Results of Survey
4- Conclusion
5- Recommendations

1- Executive Summary

A survey was conducted and various credit card users were questioned. Most of the individuals declared they were facing financial hardships due to excessive credit card usage. Therefore, it is recommended to reduce the usage of credit card as much as possible.

2- Introduction

The purpose of this report is to compare the advantages and disadvantages of using credit card instead of hard cash. The reason for this is to help the people cope with the current cloudy fiscal circumstances.

3- Usage of Credit Card

Nowadays, we are living in the age of plastic money. Hardly anyone uses hard cash due to the added security and ease of use. To find out if the credits cards offer more advantages or disadvantages, a survey was conducted.

3.1- Results of the Survey

We gave a questionnaire to twenty-five individuals and business owners who frequently used credit card. The questionnaire mainly inquired about the effect of recent recession and credit card debt on their fiscal status. We named this group as Group A. The same questionnaire was also given to another group of twenty-five individuals who either never use credit card or barely used it. This group was categorized as Group B.

We found that on the whole, people from Group A were more severely affected by the recent slump. They confessed that they used to shop much more than they could afford, only because of the plastic money. They exposed that they owed huge amount of debt, penalties and interests to the credit card company. By the same token, people who used several credit cards by different companies, were the prime victim of economy downfall. As a result of recession, they were not able to pay their outstanding debt back on time and ended up accumulating penalties and interest which were more than the actual amount they owed. On the other hand individuals from Group B were also affected by economic downturn, but they were in a much better position as compared to the individuals form Group A. They managed to cope with their fiscal problems in a much better fashion, as they did not owe credit card debt.

4- Conclusion

In conclusion, people from Group A enjoyed more benefits in terms of ease of use and accessibility, but finally they ended up paying a much higher price in terms of dough.

5- Recommendations

We recommend that you should minimize the credit card use. It is obviously not possible to absolutely abstain from using credit card, but try to pay in hard cash as much as you can. In addition, it is best to use only one credit card and take time to find out a company that offers lowest interest rates and penalties.