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Example of To Whom It May Concern Letter

Writing a To Whom it May Concern Letter can be a daunting task if you are unsure of how to start this letter. This type of letter may be necessary to write when providing a personal or business reference for someone when you do not know the recipient of the letter. Writing a To Whom it May Concern Letter can easy if you follow these simple guidelines:

  • Keep the letter brief, focusing on positive comments only.
  • Include relative details such as how long you have known the person, their position, and special achievements.
  • If you have no positive comments to make simply state their employment dates with no other comments.

Example Format and Letter for a To Whom It May Concern Letter

Use the following format for your To Whom it May Concern Letter

Heading/Company Logo

Street Address City, State Zip code
Ph: 1-234-57-8920
email@example.com
Date

To whom it may concern

Re: Reference for Joe Example

Dear Sir or Madam,

First Paragraph
Second or Additional Paragraphs
Closing Paragraph
Sincerely (or other closing message),
First & Last Name

Example Letter

Heading/Company Logo

Street Address City, State Zip code
Ph: 1-234-57-8920
email@example.com

3/13/2011

To whom it may concern

Re: Reference for Joe Example

Dear Sir or Madam,

[Personal Reference First paragraph]

I have known Joe Example for many years as a personal friend and confidant. I have found him to be honest, reliable and straight forward at all times. He is very polite and courteous towards others and conscientious of others needs. I am quite confident that he will prove himself to be a very valuable asset to your company.

[Business Reference First paragraph]

I have worked with Joe Example as his manager and boss for [8] years and can confirm that he has held the position of [Floor Supervisor] for the past 3 years and before that was a dedicated agent for 7 years. He has always been a pleasure to work with and finishes his work within a timely manner. Joe has shown strong leadership skills in his role as Floor Supervisor. I am quite confident that he will be an invaluable asset to your company. During his time working for our company, he has had an excellent service record and maintained a positive attitude.

I hope this information has been helpful and can be contacted at the information listed above for any further questions.

Sincerely (or other closing message),
First & Last Name________________________________________________

Following this format, writing a To Whom It May Concern letter very simple.