Letter of notification of change in business meeting details
For the same reasons as those of the original notification of a business meeting, notifications of changes to the meeting must be recorded.
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Notification of changes to the meeting's details must be issued to all attendees.
Notification of changes must be issued as soon as possible, to allow proper rescheduling.
Failure to notify changes can cause serious legal issues.
The example below relates to complex changes to a business meeting. The reason for the changes has caused the meeting to be brought forward abruptly.
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Addressee
Your reference
Our reference
Contacts
Dear….
Notice of emergency meeting of Board of Directors, Gamma Inc.
Please be advised that the Board of Directors of Alpha Inc. will now be holding an emergency meeting in lieu of the previously advised meeting on 21st June 2010 at which your attendance as a member of the Board was requested.
Place of meeting: Suite 10, Level 12 Vega Street, New Orleans
Time of meeting: 9AM, 22nd May, 2010.
Duration of meeting: 9AM to 5PM.
Materials required for meeting:
Copy of Jurgens Private Investigations Inc confidential internal report on systemic fraud.
Copy of internal auditors report Dec. 2009.
Agenda of meeting:
Item 1
Acceptance of recommendations of report from Jurgens Private Investigations Inc.
Item 2
Board vote on new prosecutions policy for fraud.
Item 3
Board vote on award of contract benefits to Mr. F. Smith, former senior accountant and internal auditor.
Item 4
Board vote on proposed prosecution of Mr. F. Smith.
Non attendance:
If you are unable to attend this meeting for any reason, it will be appreciated if you notify the Executive Administration Officer on the above contact numbers.
Yours sincerely
Signed
Title
Dated
Disclaimer
Please note:
- This text is intended for advisory and guideline purposes only.
- Any business letter can become a legal document, so check your content properly before issuing.
- Any executable or statutorily defined document should be checked for compliance with legal requirements, and you should seek legal advice regarding its contents.
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Business Letters 
