For the same reasons as those of the original notification of a business meeting, notifications of changes to the meeting must be recorded.
Notification of changes to the meeting's details must be issued to all attendees.
Notification of changes must be issued as soon as possible, to allow proper rescheduling.
Failure to notify changes can cause serious legal issues.
The example below relates to complex changes to a business meeting. The reason for the changes has caused the meeting to be brought forward abruptly.
Notice of emergency meeting of Board of Directors, Gamma Inc.
Please be advised that the Board of Directors of Alpha Inc. will now be holding an emergency meeting in lieu of the previously advised meeting on 21st June 2010 at which your attendance as a member of the Board was requested.Place of meeting: Suite 10, Level 12 Vega Street, New Orleans
Materials required for meeting:Copy of Jurgens Private Investigations Inc confidential internal report on systemic fraud.
Agenda of meeting:
Acceptance of recommendations of report from Jurgens Private Investigations Inc.
Board vote on new prosecutions policy for fraud.
Board vote on award of contract benefits to Mr. F. Smith, former senior accountant and internal auditor.
Board vote on proposed prosecution of Mr. F. Smith.
If you are unable to attend this meeting for any reason, it will be appreciated if you notify the Executive Administration Officer on the above contact numbers.