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Examples :: Business Letters :: Acceptance of resignation

Letter of acceptance of resignation (multiple circumstances)


Your Reference
Our Reference


I refer to your letter of resignation dated …… and hereby notify that your resignation is accepted as commencing from the date of that letter.

In order to finalize payments of any outstanding monies or other entitlements, please contact our Human Resources Manager, Mr./Ms. ….. on (phone contact) to arrange these matters.

Optional paragraphs on behalf of employer (appreciation)

I'd like to take the opportunity to thank you for your service and high standards of performance of your duties. We have appreciated your work greatly, and your departure is regretted.

I've been asked to express the appreciation of our clients, management and staff for your excellent work, and we wish you every success in the future.

Optional paragraphs on behalf of employer (negative circumstances)

In view of past events, I have been instructed to inform you that employer references will not be made available to you by this firm.

In view of pending legal action, it is requested that you refer any inquiries to the company lawyers ……… (insert postal address, phone and email contacts) for attention.

Yours sincerely


Important note

In cases where any legal dispute is involved with a former staff member, do not put anything in writing without legal advice. All correspondence should relate only to finalizing matters regarding previous employment.


Please note:

  • This text is intended for advisory and guideline purposes only.
  • Any business letter can become a legal document, so check your content properly before issuing.
  • Any executable or statutorily defined document should be checked for compliance with legal requirements, and you should seek legal advice regarding its contents.