Every now and then you will find yourself on someone's distribution list, or receive information or commercial propositions you didn't request.
Note: Do not ignore these materials. Some may be useless, but others may be trade or business related. Always check the sources of any unsolicited materials, so you know who's sending you what.
You can do quite a lot about unsolicited emails, and you can always throw out any materials you don't want.
However, if you find yourself on the receiving end of legitimate business related information, or other materials, which may be worth following up.
You have to make a decision about how you handle these cases.
You'll need to have a simple process of dealing with these things, if they're bona fide business. Firstly, you'll need to check out the information.
The example below is in relation to a bona fide offer of materials from a supplier. The company is in the Yellow Pages, and is offering discounts.
This is a very simple example, but the response is all purpose, and will cover most situations. The materials and information requested are all to verify that this is a real offer of business, as well as to get the actual info.
Always ask for useful information which you are able to verify for yourself.
Dear (use title as per the material provided, Mr., etc)
I refer to your recent advertising letter / email concerning an offer of discount tiling materials.