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Examples :: Business Letters Examples :: Letter confirming receipt of order

Letter confirming receipt of order

This letter can have legal ramifications for your purchaser.

In some cases, a purchaser may request a letter of confirmation of receipt of an order. This is usually because they have an obligation to prove compliance with terms of contracts or agreements with their own clients or other parties.

Generally speaking this letter of confirmation will be requested in writing when the order is received.

It's important to your client that you provide confirmation in the manner requested, specifying any information required.

In the example below, the writer, a wholesaler, has been asked by a retailer to confirm the price and particulars of an order for white goods, in addition to confirming receipt. As you can see, the order relates to a large financial outlay by the client.

The client may have required acknowledgment of the order for finance or insurance purposes, which is why providing confirmation can be so important:

Example:

Addressee

Your reference
Our reference
Contacts

Dear….

Confirmation of order received

As requested, we hereby confirm receipt of your order for the following goods:

20 Alpha 900 litre fridges
10 Alpha 2000 litre freezers
8 Alpha deep fryers Model AD23
10 Beta washing machines Model BW333
10 Beta dryers Model 334
15 Gamma air conditioners Model GG5885
20 Epsilon Barbecue Deluxe Models 6605

As requested, the purchase value of these goods is confirmed as $25209.00, not including delivery or other costs.

Please contact me should you require any additional information regarding your request for confirmation of your purchase order.

Yours sincerely

Signed
Title
Date

Disclaimer

Please note:

  • This text is intended for advisory and guideline purposes only.
  • Any business letter can become a legal document, so check your content properly before issuing.
  • Any executable or statutorily defined document should be checked for compliance with legal requirements, and you should seek legal advice regarding its contents.