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Example of Fundraising Letter

Writing a Fundraising Letter can be a difficult task if you have never written one before. Following a few simple guidelines can help make this an easy process allowing you to generate an effective Fundraising Letter.

Some Guidelines for writing a Fundraising Letter

There are few guidelines to follow when writing a fundraising letter. Including these elements is key to writing a powerful letter.

  • Research your target audience, try to personalize you letter with a name rather than 'Dear Sir or Madam'
  • Explain the project right away, start with this information first
  • Extend an invitation to visit and learn more about the project if possible
  • Clearly state what type of donations you are looking for, try not limit these options to only money
  • Keep the letter short, ONE PAGE maximum in length
  • Tell them you will call them shortly including an estimated time frame
  • Share details of how their contributions can help the project and who will benefit
  • Try to give back something to the public, a 'Thank you'
  • Include any website links, or additional contact information for more details about the project

Below is a Fundraising Letter Format and example Fundraising letter.

Fundraising Letter Format

Letter Heading/ Company Logo

Street Address City, State Zip Code
PH: 1-234-567-8910
email@example.com
http://www.examplesof.com

Date

Dear [Person's Name]

Re: Fundraising Project

First Paragraph

Second or Additional Paragraphs

Closing Paragraph

Sincerely,
Joe Example

Example Fundraising Letter

Letter Heading/ Company Logo

Street Address City, State Zip Code
PH: 1-234-567-8910
email@example.com
http://www.examplesof.com

Date

Dear [Person's Name]

Re: Fundraising Project

We are proud to tell you about the new Youth Activities Center that is debuted to open in June of 2011 which we hope will provide a fun, educational environment for children ages 11-17. Our newly built location offers several different sports activities, art and music education and much more for pre-teens and young adults. Our new center currently being furnished is located at [location name].

We would like to extend an invitation to you to visit our facilities for a pre-opening tour and introduction to the features we have to offer. We are inviting many other families in your neighborhood as well as the local press. We will call at a future time to notify you of when these dates become available, closer to our project's completion.

Attached you will find a Project Plan describing in full the details of our facility. Our goal is to provide a healthy environment for pre-teens and young adults offering variety of extra-curricular activities.

We also ask for your assistance on this project, asking if you could provide any help with funding this beautiful Activity Center. We are looking for equipment, software, stationary, kitchen utensils, sports equipment, art supplies, and other items as well as monetary donations. Any offer of help from you/your company would be much appreciated.

Sincerely,
Joe Example