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Examples :: Business Letters :: Business internal correspondence employers leave forms

Business internal correspondence employers leave forms

This can be a very simple form, but you have to do things properly.

This is a statutorily defined document.

It relates to employment law.

It refers to monies payable to staff and entitlements under terms of employment.

Leave forms are also business records, covered by statutes.

The form must contain the following information:

  • Name of staff member
  • Serial number / HR ref for staff member
  • Nature of leave taken (holiday, sick, personal, leave without pay)
  • Period of leave (number of working days)
  • Dates of leave (inclusive)
  • Signature of staff member
  • Signature of approval by authorized person
These forms are usually hardcopy, and required to be lodged a certain period prior to commencement of leave, usually 2 working weeks.

It's normal practice for payment in advance or other payments to be certified by the payroll officer.

Note: By approving leave, you as an employer are making a commitment to the staff member under employment law.

You are required to notify staff of approval or non-approval of their leave applications.


Name   John Brown
Serial number   12334
Nature of leave requested   Holiday
Period of leave   20 days
Dates   1 April to 28 April 2010
Signature of staff member   John Brown
Date   12 February 2010
Signature of authorizing officer   John Smith
Date   12 February 2010


Please note:

  • This text is intended for advisory and guideline purposes only.
  • Any business letter can become a legal document, so check your content properly before issuing.
  • Any executable or statutorily defined document should be checked for compliance with legal requirements, and you should seek legal advice regarding its contents.